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Invoice Management For Owners

You can do actions to make sure invoicing clients will not take up any more time and energy than it needs to. That’s why the following article is devoted to helping you save time and energy when it comes to invoice management, from drafting and sending invoices to checking up on past-due payments.

Below are some tips for managing your invoices better:

Manage Invoices Regularly

There are two main approaches to invoice timing. You can use either invoice immediately when a service (or product delivery) is completed, or you can invoice on a regular basis—usually around the same monthly basis.

Stick to whatever timetable best fits you and your clients. Set up a schedule to send out invoices on a regular basis. If you want to invoice upon completion or delivery, do so right away to avoid forgetting.

Clear Expectations

The very last thing you want is to have your client be startled by any aspect of the invoice when you send it out. As a result, it’s critical to establish extremely clear expectations at the start of any commercial engagement.

Specify and have your clients sign a document agreeing to:

    1. Timetable for invoicing
    2. Terms of payment
    3. Rates and costs
    4. Methods of Payment
    5. Who is responsible for any connected payment costs?

Plan For Overdue Invoices

In most firms, overdue and past-due invoices are an unhappy reality. What matters is that you have a strategy in place for dealing with nonpayment. This can include things like:

  1. A sequence of follow-up connectivity (in case your invoice got lost in the shuffle), and even when and how often you’ll send them.
  2. Agreed-upon late fees or interest charges, including when they’ll be set in motion.
  3. A strategy for long-term nonpayment, as well as any legal action that may be taken

Avoiding past due invoices is one of the greatest methods to dealing with them. You may make it simpler for clients to pay you on time by carrying out proactive alerts when invoice due dates loom.

Automation Of Invoice Management

Manual invoice processing expenses (both time and money) can pile up quickly, especially for companies that receive a lot of invoices. That’s why we advise all businesses to investigate how they might automate their invoice handling, whether it’s a single, time-consuming piece or the full process.

Fortunately, both businesses and individuals have a variety of alternatives for automating various portions of the invoicing process, namely invoice software with built-in automation and more task-agnostic solutions like robotic process automation (RPA).


It’s critical to project a feeling of professionalism and trustworthiness as a small business or freelancer, particularly when you’re asking someone to submit payment and provide sensitive payment information (like their credit card or bank account number). One of the easiest methods to do this is to use a polished and professional invoice.

Extra Hands VAs Will Make Invoice Management Easy

Are you facing difficulty with invoice management? Extra Hands VAs will be your helping hands as our professional staff will be the tools you need to make your tasks simpler and run with greater efficiency.

To effectively manage your invoices, check us out at https://www.extrahandsvas.com